How an HRA with PeopleKeep works
Revolutionize your employee health benefits with PeopleKeep. Break free from rigid group policies and offer an individualized health reimbursement arrangement (HRA).
Our intuitive, cloud-based software enables you to easily reimburse your employees tax-free for their individual health insurance premiums and other qualifying medical expenses.
Our platform makes HRA administration easy
Design your plan
Our HRA administration software and helpful personalized benefits advisors will walk you through the HRA design process. You can easily customize your benefit to meet the unique needs of your organization, budget, and employees.
Add your people
Once you invite your employees to our software, they’ll be able to create an account. Our award-winning customer support team will help onboard your employees to their new health benefits. They can then shop for a policy that best fits their needs.
Reimburse employees
Once your employees make qualifying purchases, they’ll submit their expenses through the software. Our experts review their documentation for IRS compliance. You’ll receive a notification when expenses are ready for reimbursement.
What HRAs does PeopleKeep offer?
Qualified small employer HRA
A powerful alternative to group health insurance made specifically for small employers.
Individual coverage HRA
A benefit that enables employers to pay for the individual policies their employees choose.
Group coverage HRA
A health benefit that employers can use to help employees with their out-of-pocket expenses.
How does an HRA work?
Seamless HRA administration
Our platform has everything you need to administer an HRA as a small employer.
Automated legal plan documents
We automatically generate required legal documents such as your plan document, summary plan description (SPD), and employee notice.
Customizable HRA features and design
Customize your HRA by setting allowances by family status (or employee class with an ICHRA or GCHRA) and enabling optional features like waiting periods.
Award-winning customer support
Our award-winning customer support team is here to help you every step of the way. We even review your employees’ reimbursement requests for you to ensure compliance with IRS and HIPAA regulations.
Is PeopleKeep right for you?
Small employers
See how PeopleKeep's HRA solution works for organizations with fewer than 50 employees.
Brokers
Are you a broker or a trusted advisor? See how you can partner with PeopleKeep to solve your clients’ challenges.
Large employers
Have 50 or more employees? See how Remodel Health can help you offer an ICHRA to your team.
“Our experience with PeopleKeep's customer support team has been great! Our customer success manager has also been knowledgeable, helpful, and excellent at providing relevant information to our team.”
FAQs
What is PeopleKeep?
PeopleKeep, powered by Remodel Health, is the leader in HRA administration software for small to midsize organizations. Since starting as Zane Benefits in 2006, we’ve helped thousands of organizations offer health benefits their employees love.
Who can offer an HRA?
Any employer with W-2 employees can offer an HRA. However, your business size and benefit offerings affect which type you can offer. A QSEHRA is available to employers with fewer than 50 full-time equivalent employees (FTEs) who don’t offer a group health or ancillary plan. An ICHRA or GCHRA is available to organizations of all sizes.
Who can participate in an HRA?
In general, any W-2 employee can participate in an HRA. However, each HRA has specific participation requirements. To participate in a QSEHRA, employees must have coverage that meets or exceeds minimum essential coverage (MEC) standards. To participate in an ICHRA, employees must have a qualifying form of individual health insurance coverage. To participate in a GCHRA, employees must participate in their organization’s group health plan. Employers can customize employee eligibility for an ICHRA and GCHRA with employee classes.
Does COBRA apply to HRAs?
Yes, COBRA applies to certain types of HRAs. Since ERISA doesn’t consider a QSEHRA a group plan, it isn’t subject to COBRA. However, the ICHRA and GCHRA are subject to COBRA requirements.
Are HRAs compatible with HSAs?
Yes, HRAs are HSA-compatible with special rules. Employers must modify the employees’ HRA and create a limited-purpose HRA. This means employees can only use their HRA for health insurance premiums, dental and vision expenses, and long-term care premiums.
Who owns an HRA?
HRAs are employer-owned. Employees can’t take their unused allowances with them when they leave your organization.
Who can contribute to an HRA?
Only employers can contribute to HRAs under federal regulations.
What does an HRA cover?
An HRA can reimburse employees for more than 200 qualified medical expenses listed in IRS Publication 502 and the CARES Act. Depending on the type of HRA you offer, this can include individual health insurance premiums.
Are contributions to an HRA taxable to employees?
No. Employees who meet the participation criteria for an HRA receive tax-free reimbursements for items listed in IRS Publication 502.
Are there any reporting requirements for an HRA?
Yes, there are reporting requirements with HRAs. With a QSEHRA, you must report your employees’ allowances on their Form W-2s in Box 12 with code FF.
Learn more about QSEHRA W-2 reporting requirements.
Reporting requirements for an ICHRA depend on your organization’s size. If you have fewer than 50 FTEs, you must complete Form 1094-B, Form 1095-B, and Form 5500-SF or Form 5500-EZ. If you have 50 or more FTEs, you must complete Form 1094-C, Form 1095-C, and Form 5500.
