Small business health insurance in Pennsylvania

Are you a small business owner in Pennsylvania trying to pick the right health plan for your employees? With so many coverage options to choose from, it can be tough to know if you're making the right choice.

This guide will help you understand your health benefits options. It will also show how PeopleKeep can help you offer an affordable and flexible health benefit through a health reimbursement arrangement (HRA).

Pennsylvania outline

Pennsylvania small business health insurance information

Small businesses are essential to Pennsylvania's economy, making up 99.6% of all businesses in the state. It's home to 1.1 million small businesses that employ about half of the Keystone State's private workforce.

While big businesses have plenty of choices when it comes to health insurance, smaller ones with tight budgets often struggle to find affordable plans. But, not offering a plan can cost you more. Due to the high level of competition in the marketplace, providing health insurance isn't just a perk in Pennsylvania. It's becoming a necessity to attract and retain talent.

This guide provides an overview of health insurance options for small businesses in Pennsylvania, along with alternatives that may save you time and money.

Topics covered in this guide include:

  1. Overview of small business health insurance in Pennsylvania
  2. Importance of small business health insurance
  3. Small business health insurance in Pennsylvania
  4. Average cost of health insurance in Pennsylvania
  5. What plans are available on the individual market in Pennsylvania?
  6. COBRA in Pennsylvania
  7. How PeopleKeep can help

Overview of small business health insurance in Pennsylvania

Small business owners in Pennsylvania have plenty of options when it comes to health insurance coverage for their employees. They tend to go for tried-and-true, traditional group health insurance plans. These plans differ in flexibility and cost-sharing options, which are key factors for you to consider.

But just because group health plans are often the go-to doesn't make them the best choice for your small business. You may not have the budget for group policies. Or maybe you can't reach their minimum participation requirements. Either way, this often means self-insuring or forgoing benefits altogether.

If you come across this problem, there's a better way to resolve it. Instead of opting for a traditional defined health benefit, you can offer a defined contribution health plan like a health reimbursement arrangement (HRA).

With an HRA, employers can cut expenses and streamline benefits administration. Employers reimburse employees for their individual health insurance premiums rather than purchasing group health insurance for them.

Importance of small business health insurance

Health insurance is important for small businesses. It helps attract and retain skilled workers. It also provides your employees with peace of mind. Here are some key reasons to offer health benefits to your employees in Pennsylvania.

The employer mandate

First, Federal regulations affect health benefits in Pennsylvania. The Affordable Care Act (ACA) requires organizations with 50 or more full-time equivalent employees (FTEs) to provide affordable health insurance that meets minimum essential coverage (MEC) and minimum value for their employees. This is known as the employer mandate.

Employers with 50 or more FTEs, known as applicable large employers (ALEs), may incur tax penalties if both conditions are met:

  • They don't provide health insurance coverage to at least 95% of their full-time employees and their dependents.
  • Any of those employees get subsidies on the individual health insurance market.

ALEs may also face a penalty for not offering minimum value.

If you're an employer with fewer than 50 FTEs, you don’t need to offer health insurance coverage. But doing so helps your business thrive.

Perks of providing health insurance to employees

Here are some of the advantages of offering health benefits to your employees:

  • Attract and retain qualified employees
  • Tax benefits
  • Better health outcomes
  • Increased productivity

According to our 2024 Employee Benefits Survey, 81% of employees said an employer’s benefits package is an important factor in whether they accept a job with the organization. Additionally, 92% of employees rated health benefits as important.

Small business health insurance options in Pennsylvania

Small businesses face unique health insurance challenges compared to larger companies. With bigger budgets and teams, they have less to worry about. But when you're making each dollar count, you need to consider your options carefully.

Here are a few ways small businesses can provide health coverage to their employees:

Group health insurance plans in Pennsylvania

Traditional group plans have been a common choice for employers since the end of World War II. With a group plan, the employer and employee usually split the cost of premiums. The employer usually pays a larger share of the monthly premiums. An employer can decide to offer coverage to spouses and dependents as well.

In Pennsylvania, group plans can come in one of the following forms:

  • Preferred provider organization plans (PPOs): A PPO is the most common type of health plan. PPOs offer policyholders access to a network of preferred healthcare providers. Members can receive care from outside networks, but it comes at an extra cost.
  • Health maintenance organization plans (HMOs): An HMO offers a wide range of healthcare services through specific provider networks. Members of an HMO need to choose a primary care physician (PCP). Their PCP will manage their healthcare needs and give referrals to specialists when needed.
  • Exclusive provider organization plans (EPOs): An EPO includes features of both an HMO and a PPO. Members of an EPO have access to healthcare services from a specific network of providers. They can also see a specialist without needing a referral. However, an EPO doesn't cover care from out-of-network providers.
  • Point of service plans (POSs): A POS plan offers cheaper in-network doctor visits, but it also covers out-of-network care. Members of a POS need a referral from a PCP to see a specialist, just like with an HMO.

The best plan for you and your employees will depend on your needs and budget.

Big companies usually get lower group health insurance rates since the risk is spread out. From there, they share the cost of premiums. KFF found that employers usually cover 83% of premiums for self-only plans and 72% for family insurance premiums. You also need around 70% of your employees to sign up to qualify.

If the standard group health plan is too expensive for your organization, you might want to consider a high deductible health plan (HDHP). These health plans offer cost savings since they provide lower monthly expenses for both employers and employees.

However, HDHPs have higher deductibles that your employees must pay before the health insurance company starts to cover their expenses. This can lead to increased costs for your workers.

In this situation, you can offer a group coverage HRA (GCHRA), also known as an integrated HRA, alongside an HDHP. With a GCHRA, you can reimburse your employees tax-free for their out-of-pocket costs, such as deductibles. 

The Small Business Health Options Program (SHOP) marketplaces offer small group health insurance plans that can also you save money. However, Pennie, Pennsylvania’s state-run exchange, doesn’t operate a SHOP program. Employers in Pennsylvania with fewer than 50 FTEs can access small business plans through a broker or from a health insurance company. If you have fewer than 25 employees who earn less than $50,000 annually, you may qualify for the Small Business Health Care Tax Credit.

The following companies will offer small group health plans in Pennsylvania in 2025, according to HealthCare.gov’s rate review website.

Health insurance company

SHOP status

Capital Advantage Assurance Company

Off-exchange

First Priority

Off-exchange

Geisinger Health Plan

Off-exchange

Geisinger Quality Options

Off-exchange

Highmark Benefits Group

Off-exchange

Highmark Coverage Advantage

Off-exchange

Highmark

Off-exchange

Keystone Health Plan Central

Off-exchange

UnitedHealthcare

Off-exchange

UnitedHealthcare of Pennsylvania

Off-exchange

How to take advantage of individual health insurance with an HRA

Is a group health plan too expensive for your business? Do you not have enough employees interested in enrolling in the plan? If so, you aren’t out of options. If you want to save money, small employers can forgo a traditional group health plan and use an HRA instead. HRAs allow you to reimburse employees for their medical expenses and individual health plan premiums.

Some examples of qualified medical expenses you can reimburse with an HRA include:

  • Monthly premiums for health, vision, and dental plans
  • Preventive care
  • Emergency care
  • Chiropractic care
  • Mental health counseling
  • Prescription drugs
  • Over-the-counter medication

Two HRAs allow you to reimburse employees for their health insurance premiums:

 

The qualified small employer HRA (QSEHRA):

Congress established the QSEHRA in 2016. It allows employers with fewer than 50 FTEs to offer tax-free reimbursement for eligible health expenses and insurance premiums. The QSEHRA has a maximum limit on employer contributions. The IRS updates this limit each year to account for inflation. The QSEHRA is a great option for small businesses and nonprofits that want to provide benefits for the first time or lower their premium costs.

LEARN MORE

The individual coverage HRA (ICHRA):

Employers of all sizes can offer an ICHRA. It's similar to a QSEHRA but offers more flexibility. There’s no annual cap on employer contributions, so you can offer your workers as much as you'd like. You can also differ allowances and eligibility with 11 employee classes, such as full-time and part-time workers.

Additionally, the ICHRA is a budget-friendly option for ALEs who need to meet the employer mandate.

LEARN MORE

HRAs are advantageous in Pennsylvania since individual health plan premiums are cheaper than small group premiums in several counties across the state. This means you'll save money reimbursing employees for their individual health premiums instead of offering them a group plan.

Ideon shows the premium differences between small group and individual plans in Pennsylvania's three largest counties:

County

Average silver plan monthly premiums for a 27-year-old

Average silver plan monthly premiums for a 50-year-old

Group

Individual

Group

Individual

Philadelphia

$265

$218

$452

$371

Allegheny

$228

$234

$389

$398

Montgomery

$265

$218

$452

$371

 

Average cost of individual health insurance coverage in Pennsylvania

Health insurance prices in Pennsylvania are affected by various factors, such as:

  • The employee, spouse, or dependent’s age
  • ZIP code
  • The value of the plan

Pricing also varies between traditional group health insurance plans and individual plans.

According to KFF’s 2024 Employer Health Benefits Survey, the average yearly premium in the U.S. was $8,951 for individual coverage and $25,572 for family coverage. But prices vary considerably based on the specific health plan you choose to offer.

The table below shows the lowest-cost premiums for each metal plan tier on average on the Pennie exchange in Pennsylvania, according to KFF.

Average lowest-cost bronze premium

Average lowest-cost silver premium

Average benchmark premium (second-lowest-cost silver plan)

Average lowest-cost gold premium

$306/month

$441/month

$461/month

$403/month

The price of individual plans varies based on age, location, insurance provider, and level of coverage. Bronze plans usually cost less monthly but have higher deductibles than silver or gold plans.

QSEHRA

Qualified small employer HRA

A powerful alternative to group health insurance made specifically for small employers.

LEARN MORE

ICHRA

Individual coverage HRA

A health benefit that enables employers to cover the individual insurance plans their employees choose.

LEARN MORE

GCHRA

Group coverage

HRA

A health benefit that employers can use to help employees with their out-of-pocket expenses.

LEARN MORE

Health stipends

You can also offer your employees health stipends for their medical expenses. A stipend is extra money you add to their paychecks for medical expenses. They're a flexible way to help your workers pay for out-of-pocket costs, such as premiums, items, and services that an HRA or group plan doesn’t cover.

But there are some disadvantages to stipends:

  • The IRS considers them taxable income.
  • Federal regulations don't allow you to ask for proof of insurance or receipts for items listed in IRS Publication 502.
  • Stipends don't meet the employer mandate's requirements. Companies with 50 or more FTEs can incur financial penalties if they offer a stipend instead of insurance or an ICHRA.

Stipends can be useful for small organizations looking to enhance their current health benefits.

Ancillary and supplemental plans

Health insurance is great, but it doesn't cover everything. You can further support your employees by adding extra perks called ancillary benefits alongside health coverage.

Here are some examples of ancillary and supplemental health benefits:

  • Critical illness insurance: Critical illness insurance is a health benefit plan that offers coverage for serious medical issues. This includes conditions like cancer, stroke, and kidney failure that traditional health insurance plans may not fully cover. It provides a lump sum to cover medical bills or lost wages.
  • Vision insurance: Traditional plans often don’t include vision coverage. This means your employees are responsible for the costs of glasses and exams. Adding vision coverage can help them out with these out-of-pocket expenses. You can also reimburse them for vision expenses and vision plan premiums using an HRA.
  • Dental coverage: Like vision coverage, group and individual medical plans don't often cover adult dental care. Offering dental insurance as an additional perk can help your employees manage costs for exams, fillings, and other services. You can also use an HRA to reimburse employees for their dental expenses and dental plan premiums.
  • Health savings account (HSA): An HSA can help your employees afford the high cost of medical care. It's an employee-owned account that both you and your employees can contribute pre-tax dollars to. Employees can use the funds in their HSAs to pay for future healthcare expenses.
  • Flexible spending account (FSA): Similar to an HSA, a healthcare FSA helps cover your employees' out-of-pocket expenses for medical care. It includes most of the same reimbursable items as an HRA, except for premiums for health insurance coverage.

What plans are available on the individual market in Pennsylvania?

Pennsylvania has its own state-operated marketplace called Pennie. Ten health insurance companies are offering plans for 2025. Availability for these plans differs by rating area across the state.

In Pennsylvania, the Open Enrollment Period runs from November 1 to January 15 each year. People with marketplace plans could be eligible for federal premium tax credits, often referred to as premium subsidies.

During the 2024 Open Enrollment, more than 372,000 people in Pennsylvania received premium subsidies for marketplace health plans. The IRS uses federal poverty guidelines to determine eligibility for tax credits. The Inflation Reduction Act removed the upper-income limit through the end of 2025. Now, anyone can access these credits if their premiums are more than 8.5% of their household income.

If a person misses the Open Enrollment Period, they can only enroll in a health plan if they experience a qualifying life event that triggers a special enrollment period (SEP). Otherwise, they must wait until the next Open Enrollment Period.

The following health insurance companies are offering plans on the individual market in 2025.

Health insurance company

On- or off-exchange

Capital Advantage Assurance Company

On-exchange

Geisinger Health Plan

On-exchange

Geisinger Quality Options

On-exchange

Health Partners of Philadelphia

On-exchange

UCare Minnesota

On-exchange

Highmark Benefits Group

On-exchange

Highmark Coverage Advantage

On-exchange

Highmark

On-exchange

Independence Blue Cross

On-exchange

Keystone Health Plan East

Off-exchange

Keystone Health Plan Central

On-exchange

COBRA in Pennsylvania

The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) lets employees keep their employer-sponsored health insurance for a while after they leave their jobs. Under federal law, employers with 20 or more full-time employees who offer health coverage must offer COBRA. Additionally, Pennsylvania also has its own mini-COBRA law that applies to organizations with fewer than 20 employees.

How PeopleKeep can help Pennsylvania employers

If you’re looking to offer flexible and personalized health benefits for your employees in Pennsylvania, PeopleKeep can help. Our HRA administration solution enables small businesses to set up and manage their benefits easily.

With PeopleKeep, you can offer HRAs that fit your specific needs and budget. Simply set an allowance for your employees to use, and reimburse them up to that amount for qualifying expenses. Employees have the freedom to choose the healthcare options that suit them best. This makes an HRA a cost-effective way for employers to ensure employees receive the coverage they need.

We take care of all the time-consuming tasks:

  • Our team reviews reimbursement requests from your employees. We ensure reimbursements follow ACA, ERISA, and IRS regulations. This also keeps your employees’ health information private, safeguarding you from HIPAA violations.
  • We generate legal plan documents and summary plan descriptions.
  • Our award-winning customer support team is available to help answer any questions.

PeopleKeep simplifies benefits administration, helping employers save time and resources so they can focus on other areas of their business.

Plus, PeopleKeep makes it easier for your employees to find a health insurance plan. Once employees are enrolled in their QSEHRA or ICHRA plan, they can browse health insurance options directly from their PeopleKeep dashboard. Our in-house enrollment support team is available to help them navigate the complexities of enrolling in a policy so they can make the most of their new benefit.

If you work with a broker, you can continue to do so. Your broker can sell individual health insurance policies to your employees directly and assist you in managing your benefits. Have your broker contact us to learn more and set up an HRA for your team.

Ready to enhance your employee benefits?

Get in touch with a PeopleKeep HRA specialist who can answer your questions and provide expert guidance, or start building your benefits online.

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